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Welcome to Day 19.
Does your diary system help you feel calm and in control of your life?
If not, let’s see if we can simplify it.
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Our group responses are as follows: Items to be written on your pocket calendar: Medical appointments; Birthdays; Anniversaries; Social events; Other appointments. Appointment cards can be slipped into the plastic part of the pocket calendar. If you have a smartphone your appointments; phone numbers; notes can be kept in your phone.
I switched from my paper planner to digital. I have it all color coded and will post pics on instragram.
I have given in to an iCloud diary with various sub diaries to help me ensure that my work outlook diary is also easy to update without me having to have a lot of private appointments visible to all or cross reference the two all the time. I miss a paper diary if I am honest but I have to accept the iCloud one is more flexible and works better with less “incidents”. I still allow myself to plan on paper, just to appease the stationery addict in me!
I stopped trying to reinvent the wheel (although some of the shiny new apps were fun) and learned to use iCal and Reminders on all my Macs. I still have an app for ongoing grocery list (what I need for to stock the pantry as opposed to what I need to buy today) and I use the Goals and Priorities Diary to keep the details on track.
My new agenda is working out well so far and I think will be even better when I’ve finished setting it up (still trying different set-ups out). I like that I can pull pages out quickly (without those loose leaf rings that I dislike opening and closing!) and put them in another section. One of the accessories I use with it are these ‘task’ sheets. I keep 2 at the front of the agenda – one has the day’s to-do list, and the other is a list of bills with due dates. Behind that are 2 plastic pockets – one for holding bills, the other for important receipts. I’m finding that being and feeling so organized is helping me accomplish more 🙂
I agree Ellen – just the feeling of being on top of things is energizing and empowering. 🙂
I have an old fashioned agenda book in which I keep appointments and add things to it from my to do list each night for the next day. Now, after going through this challenge, I’ve gone ahead and scheduled in my chores also. Hope this will keep me on track.
My change is to have a system! I keep multiple lists on every device-then I print every thing and try to make sense of my schedule. My change is going to be to use only one device.
I recently bought a new, bigger agenda and supplies that will allow me to customize it with dividers, pockets, add my own pages (with a special hole punch), etc. It will allow me to consolidate my current system which involves 3 items (a small agenda used mostly to store info which is overflowing, a weekly/month planner for appointment that slips into the agenda, a spiral notebook for my to-do list and follow-up notes). With my new agenda/system, I can have everything in one place, and move, add or take out pages and sections till I find what works, remove pages for archiving, and it’s expandable. I’m just getting ready to set it up (had company that just left – sprayed the cover with leather protector today). Very excited 🙂
I recently bought a new, bigger agenda and supplies that will allow me to customize it with dividers, pockets, add my own pages (with a special hole punch), etc. It will allow me to consolidate my current system which involves 3 items (a small agenda used mostly to store info which is overflowing, a weekly/month planner for appointment that slips into the agenda, a spiral notebook for my to-do list and follow-up notes). With my new agenda/system, I can have everything in one place, and move, add or take out pages and sections till I find what works, remove pages for archiving, and it’s expandable. I’m just getting ready to set it up (had company that just left – sprayed the cover with leather protector today). Very excited 🙂
Nice one, Ellen!
I would be lost without iCal. It syncs my phone, iPad, and MacBook. In my otherwise chaotic mess of a life I am consistent about entering appointments and to-dos.
Me too, Donna.
I carry a paper diary in my purse to put my appointment cards in. When I get home I transfer the information to a post-it note on my computer desktop. This works for me. The majority of the time I memorize the dates and times for the month.
I use iCal and reminders. It syncs seamlessly between my iPhone, iPad and MacBook. DH prefers a wall calendar, so I have a reminder set to check my wall calendar to iCal each evening. This system works very well for us 🙂
Hi guys, sorry I have been AWOL but broke my arm and am only now just trying to get back on top of things. I have some catching up to do :-)! I have one diary now that is on the iCloud that syncs with my iPhone and iPad. My iPad diary also syncs with my work diary so as long as I make it a habit when planning the next month/week/day to double check any conflict with any new work appointments coming in it should be simpler, right? I have more hope of going to the moon for a summer break than getting my man to use a diary, task list or note anything down so I need to find a way of not feeling like his PA and pointing him somewhere, but I am yet to crack that one!
If all else fails Amanda, a diarized weekly verbal ‘sync’ with your man may be the least stressful solution for you both.
My issue is that I have too many calandars! Phone apps, google, one in the kitchen and one in the office and hubs doesnt use any of them to let me know his dates. Today I will be deciding which one and getting rid of the others!!
Good plan Amy. And you may need to add a weekly task to verbally ‘sync’ dates with hubs.
I have the todoist app where I keep track of my things to do every day, which I normally split in a few categories: Things I really need to do; Habits I am trying to create therefore have to keep track of oftenly; Creative projects that I need flow time for; Mosquito tasks that I normally do in half an hour batches. There I also keep a list with my weekly priorities. Out of that system (which I know doesn’t sound simple but brings clarity for me) I actually decide what activities to put in my calendar – the todoist is more of a drawing board. Unlike a calendar, I don’t have to judge things in terms of time there so I can be allow myself to think creatively and openly about what I want to achieve. Then when I move stuff in calendar I think more in terms of time and priorities. Everything is synchronized on pad/mac/desktop. I think I could do better with grouping, in a sense that certain activities I am better at at certain times of day, and I should create clearer boundaries about those. Work in progress…
Love the mosquito tasks idea Ana, thanks for sharing!! 🙂
Thanks for sharing your system Ana. It sounds like a pretty good one to me!
Started a new calendar for “routine” to get my evening and morningg schedule more habitual. Also love my “optional fun” which has no reminders set. The calendar snooze android app talks to me so I can prioritize when it goes off rather than stop task and check phonee or worse miss important appointments assuming they are off the routine calendar. Need to prioritize what goes off, a bit to complicated just now… But am working on having less to do and that will help with the phone nagging me. Have a zillion Google calendars, keep them separately I hopes that others sync too, lime soccer teams and school activities, I can’t be the only one using Google and I hope to help others from unneeded data entry.
Nice tweaks you’ve got there, Windy.
I added synching the family calendar with the one I carry in my purse to my weekly chores. Sunday.